Introduction

This data privacy statement is intended to inform you about the types of your personal data (hereinafter also referred to as “data”) that we process, for what purposes, and to what extent. The data protection declaration applies to all processing of personal data carried out by us, both as part of the provision of our services and, in particular, on our websites, in mobile applications, and within external online presences, such as our social media profiles (hereinafter collectively referred to as “online offer”). The terms used are not gender specific.   Status: February 11, 2020

 

Table of contents

• INTRODUCTION
• RESPONSIBLE PARTY
• OVERVIEW OF PROCESSING OPERATIONS
• CONTACT DATA PROTECTION OFFICER
• RELEVANT LEGAL BASIS
• SECURITY MEASURE
• TRANSMISSION AND DISCLOSURE OF PERSONAL DATA
• USE OF COOKIES
• COMMERCIAL AND BUSINESS SERVICES
• COMMUNICATION VIA MESSENGER
• ONLINE CONFERENCES, MEETINGS, AND WEBINARS
• PROVISION OF ONLINE SERVICES AND WEB HOSTING
• APPLICATION PROCESS
• CLOUD SERVICES
• NEWSLETTER AND BROAD COMMUNICATION
• PROMOTIONAL COMMUNICATION VIA E-MAIL, MAIL, FAX OR TELEPHONE
• ONLINE MARKETING
• PRESENCE IN SOCIAL NETWORKS
• PLUGINS AND EMBEDDED FEATURES AND CONTENT
• DELETION OF DATA
• MODIFICATION AND UPDATE OF THE PRIVACY POLICY
• RIGHTS OF DATA SUBJECTS
• DEFINITIONS OF TERMS

 

Responsible person

Mr. Turgut Karacay, Company GIGBAY AG in foundation, Am Taubenfeld 21/1, 69123 Heidelberg, Germany E-Mail: info@geegbay.com Imprint: HTTP://GEEGBAY.COM/IMPRINT/

 

Contact data protection officer

turgut.karacay@geegbay.com

 

Overview of processing

The following overview summarizes the types of data processed and the purposes of their processing and refers to the data subjects.

 

Types of data processed

• Inventory data (e.g. names, addresses).
• Applicant data (e.g. personal details, postal and contact addresses, the documents belonging to the application and the information contained therein, such as cover letter, curriculum vitae, certificates, as well as other information provided with regard to a specific position or voluntarily by applicants regarding their person or qualifications).
• Content data (e.g. text entries, photographs, videos).
• Contact data (e.g. e-mail, telephone numbers).
• Meta/communication data (e.g., device information, IP addresses).
• Usage data (e.g. websites visited, interest in content, access times).
• Contract data (e.g. subject matter of contract, term, customer category).
• Payment data (e.g. bank details, invoices, payment history).

 

Categories of persons concerned

• Employees (e.g., employees, applicants, former employees).
• Applicants.
• Business and contractual partners.
• Interested parties.
• Communication partners.
• Customers.
• Users (e.g., website visitors, users of online services).

 

Processing purposes

• Provision of our online offer and user-friendliness.
• Visit action evaluation.
• Application procedure (establishment and possible subsequent implementation as well as possible subsequent termination of the employment relationship.).
• Office and organizational procedures.
• Direct marketing (e.g. by e-mail or postal mail).
• Feedback (e.g., collecting feedback via online form).
• Interest-based and behavioural marketing.
• Contact requests and communication.
• Conversion measurement (measuring the effectiveness of marketing activities).
• Profiling (creating user profiles).
• Remarketing.
• Reach measurement (e.g. access statistics, recognition of returning visitors).
• Security measures.
• Tracking (e.g. interest/behaviour-based profiling, use of cookies).
• Contractual performance and service.
• Administration and response to inquiries.

 

Applicable legal basis

In the following, we share the legal basis of the General Data Protection Regulation (DSGVO) on the basis of which we process personal data. Please note that in addition to the provisions of the GDPR, the national data protection provisions in your or our country of residence and domicile may apply. Furthermore, should more specific legal bases be relevant in individual cases, we will inform you of these in the data protection declaration.

• Consent (Art. 6 (1) p. 1 lit. a DSGVO) – The data subject has given his/her consent to the processing of personal data relating to him/her for a specific purpose or purposes.
• Performance of a contract and pre-contractual requests (Art. 6 para. 1 p. 1 lit. b. DSGVO) – Processing is necessary for the performance of a contract to which the data subject is a party or for the performance of pre-contractual measures carried out at the data subject’s request.
• Legal obligation (Art. 6 (1) p. 1 lit. c. DSGVO) – Processing is necessary for compliance with a legal obligation to which the controller is subject.
• Protection of vital interests (Art. 6 (1) p. 1 lit. d. DSGVO) – Processing is necessary to protect the vital interests of the data subject or another natural person.
• Legitimate interests (Art. 6 (1) p. 1 lit. f. DSGVO) – Processing is necessary to protect the legitimate interests of the controller or a third party, unless such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data.
• Art. 9 (1) p. 1 lit. b DSGVO (application procedure as a pre-contractual or contractual relationship) (Insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO (e.g. health data, such as severely disabled status or ethnic origin) are requested from applicants so that the data controller or the data subject can exercise the rights accruing to them under employment law and social security and social protection law and meet their obligations in this regard, their processing is carried out in accordance with Art. 9 (2) lit. b. DSGVO, in case of protection of vital interests of the applicants or other persons according to Art. 9 para. 2 lit. c. DSGVO or for the purposes of preventive health care or occupational medicine, for the assessment of the employee’s ability to work, for medical diagnostics, care or treatment in the health or social sector or for the management of systems and services in the health or social sector pursuant to Art. 9 para. 2 lit. h. DSGVO. In the case of a communication of special categories of data based on voluntary consent, their processing is carried out on the basis of Art. 9 (2) lit. a. DSGVO. DSGVO.) – .

National data protection regulations in Germany: In addition to the data protection regulations of the General Data Protection Regulation, national regulations on data protection apply in Germany. These include, in particular, the Act on Protection against Misuse of Personal Data in Data Processing (Federal Data Protection Act – BDSG). In particular, the BDSG contains special regulations on the right to information, the right to erasure, the right to object, the processing of special categories of personal data, processing for other purposes and transmission, as well as automated decision-making in individual cases, including profiling. Furthermore, it regulates data processing for employment purposes (Section 26 BDSG), particularly with regard to the establishment, implementation, or termination of employment relationships as well as the consent of employees. Furthermore, state data protection laws of the individual federal states may apply.

 

Security measures

We take appropriate technical and organizational measures in accordance with the legal requirements, taking into account the state of the art, the implementation costs and the nature, scope, circumstances, and purposes of the processing, as well as the different probabilities of occurrence and the extent of the threat to the rights and freedoms of natural persons, in order to ensure a level of protection appropriate to the risk. The measures include, in particular, safeguarding the confidentiality, integrity, and availability of data by controlling physical and electronic access to the data as well as access to, input of, disclosure of, assurance of availability of, and segregation of the data. Furthermore, we have established procedures to ensure the exercise of data subjects’ rights, the deletion of data, and responses to data compromise. Furthermore, when developing or selecting hardware, software, and processes, we take into account the protection of personal data in accordance with the principle of data protection, through technology design and through data protection-friendly default settings.

 

Transmission and disclosure of personal data

In the course of our processing of personal data, it may happen that the data is transferred to or disclosed to other bodies, companies, legally independent organizational units, or persons. Recipients of this data may include, for example, payment institutions in the context of payment transactions, service providers commissioned with IT tasks, or providers of services and content that are integrated into a website. In such cases, we observe the legal requirements and, in particular, conclude appropriate contracts or agreements that serve to protect your data with the recipients of your data. Data transfer within the group of companies: We may transfer personal data to other companies within our group of companies or grant them access to this data. Insofar as this transfer is for administrative purposes, the transfer of the data is based on our legitimate corporate and business interests or takes place provided that it is necessary for the fulfilment of our contract-related obligations or if the consent of the data subjects or a legal permission exists. Data transfer within the organization: we may transfer personal data to other entities within our organization or grant them access to this data. Where this transfer is for administrative purposes, the transfer of data is based on our legitimate business and operational interests or is made where it is necessary to fulfil our contract-related obligations or where there is consent from the data subjects or legal permission.

 

Use of cookies

Cookies are text files that contain data from visited websites or domains and are stored by a browser on the user’s computer. A cookie is primarily used to store information about a user during or after their visit within an online service. Stored information may include, for example, language settings on a website, login status, a shopping cart, or where a video was watched. We also include in the term cookies other technologies that perform the same functions as cookies (e.g., when user information is stored using pseudonymous online identifiers, also referred to as “user IDs”) The following cookie types and functions can be found:

• Temporary cookies (also: session cookies): Temporary cookies are deleted at the latest after a user has left an online offer and closed their browser.
• Permanent cookies: Permanent cookies remain stored even after the browser is closed. For example, the login status can be saved, or preferred content can be displayed directly when the user visits a website again. Likewise, the interests of users used for coverage measurement or marketing purposes can be stored in such a cookie.
• First-party cookies: First-party cookies are set by us.
• Third-party cookies (also: third-party cookies): Third-party cookies are mainly used by advertisers (so-called third parties) to process user information.
• Necessary (also: essential or absolutely necessary) cookies: Cookies may be absolutely necessary for the operation of a website (e.g. to store logins or other user input or for security reasons).
• Statistical, marketing, and personalization cookies: Furthermore, cookies are generally also used in the context of coverage measurement and when a user’s interests or behaviour (e.g. viewing certain content, using functions, etc.) on specific websites are stored in a user profile. Such profiles are used, for example, to show users content that matches their potential interests. This process is also referred to as “tracking,” i.e., tracing the potential interests of users. . Insofar as we use cookies or “tracking” technologies, we will inform you separately in our privacy policy or in the context of obtaining consent.

  Information on legal bases: The legal basis on which we process your personal data using cookies depends on whether we ask you for consent. If this is the case and you give your consent to the use of cookies, the legal basis for the processing of your data will be the declared consent. Otherwise, the data processed with the help of cookies is processed on the basis of our legitimate interests (e.g. in the business operation of our online offer and its improvement) or, if the use of cookies is necessary to fulfil our contractual obligations. General information on revocation and objection (opt-out): Depending on whether the processing is based on consent or legal permission, you have the option at any time to revoke any consent you have given or to object to the processing of your data by cookie technologies (collectively referred to as “opt-out”). You can initially declare your objection through your browser settings, e.g. by deactivating the use of cookies (whereby this may also limit the functionality of our online offer). An objection to the use of cookies for online marketing purposes can also be declared by means of a variety of services, especially in the case of tracking, via the websites HTTPS://OPTOUT.ABOUTADS.INFO and HTTPS://WWW.YOURONLINECHOICES.COM/. In addition, you can obtain further instructions on how to object in the context of the information on the service providers and cookies used. Processing of cookie data on the basis of consent: Before we process or have processed data in the context of the use of cookies, we ask users for consent that can be revoked at any time. Before the consent has not been expressed, cookies are used at most, which are necessary for the operation of our online offer. Their use is based on our interest and the interest of users in the expected functionality of our online offer.

• Types of data processed: Usage data (e.g. web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g., website visitors, users of online services).
• Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Legitimate Interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

 

Commercial and business services

We process data of our contractual and business partners, e.g. customers and interested parties (collectively referred to as “contractual partners”) in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with contractual partners (or pre-contractual), e.g. to answer inquiries. We process this data to fulfil our contractual obligations, to secure our rights, and for the purposes of the administrative tasks associated with this information as well as for business organization. Within the framework of applicable law, we only disclose the data of contractual partners to third parties to the extent that this is necessary for the aforementioned purposes or for the fulfilment of legal obligations or with the consent of the contractual partners (e.g. to participating telecommunications, transport and other auxiliary services as well as subcontractors, banks, tax and legal advisors, payment service providers or tax authorities). The contractual partners will be informed about further forms of processing, e.g. for marketing purposes, within the scope of this data protection declaration. We inform the contractual partners which data is required for the aforementioned purposes before or during data collection, e.g. in online forms, by means of special marking (e.g. colours) or symbols (e.g. asterisks or similar), or in person. We delete the data after the expiry of legal warranty and comparable obligations, i.e., generally after 4 years, unless the data is stored in a customer account, e.g., as long as it must be retained for legal archiving reasons (e.g., for tax purposes generally 10 years). We delete data disclosed to us by the contractual partner as part of an order in accordance with the specifications of the order, generally after the end of the order. Insofar as we use third-party providers or platforms to provide our services, the terms and conditions and data protection notices of the respective third-party providers or platforms shall apply in the relationship between the users and the providers. Agency Services: We process the data of our clients within the scope of our contractual services, which may include, for example, conceptual and strategic consulting, campaign planning, software, and design development/consulting or maintenance, implementation of campaigns and processes, handling, server administration, data analysis/consulting services and training services. Consulting: We process the data of our clients, customers as well as interested parties, and other clients or contractual partners (collectively referred to as “Clients”) in order to be able to provide our consulting services to them. The data processed, the type, scope, purpose, and necessity of their processing are determined by the underlying contractual and client relationship. As long as it is necessary for the fulfilment of our contract, for the protection of vital interests or required by law, or if we have the consent of the client, we disclose or transfer the client’s data to third parties or agents, such as public authorities, subcontractors or in the field of IT, office or comparable services, in compliance with the requirements of professional law. Brokerage and mediation services: We process the data of our customers, clients, and prospective customers (collectively referred to as “customers”) in accordance with the underlying mandate of the customers. We may also process information about the characteristics and circumstances of persons or things belonging to them if this is part of the subject matter of our order. This may be, for example, information on personal circumstances, movable or immovable property, and financial situation. If required for the fulfilment of the contract or required by law or approved by the customers or based on our legitimate interests, we disclose or transfer the customers’ data in the context of coverage requests, conclusions, and the processing of contracts to providers of the mediated services/objects, insurers, reinsurers, broker pools, technical service providers, other service providers, such as e.g. e.g. cooperating associations, as well as financial service providers, credit institutions and investment companies, as well as social insurance institutions, tax authorities, tax advisors, legal advisors, auditors, insurance ombudsmen and the Federal Financial Supervisory Authority (BaFin). Furthermore, subject to other agreements, we may engage subcontractors, such as sub-brokers. Project and development services: We process the data of our customers as well as contractors (hereinafter collectively referred to as “Customers”) in order to enable them to select, acquire or commission the selected services or works as well as related activities as well as their payment and provision or execution or performance. The necessary information is identified within the scope of the order, purchase order, or comparable contract conclusion and includes the information required for the provision of services and billing as well as contact information in order to be able to hold any consultations. To the extent that we obtain access to information of end customers, employees or others, we process it in accordance with legal and contractual requirements. Recruiting Services: We process the data of job candidates and the personal data of potential employers or their employees as part of our services, which include, but are not limited to, searching for, contacting, and placing potential job candidates. We process the information and contact data provided by job candidates for the purposes of establishing, implementing, and, if necessary, terminating a contract for job placement. Also, in accordance with legal requirements, we may ask interested parties questions about the success of our placement services at a later date. We process the data of the job candidates as well as the employers for the fulfilment of our contractual obligations, in order to be able to process the job placement requests submitted to us to the satisfaction of the parties involved. We may log the placement processes in order to prove the existence of the contractual relationship and consents of the interested parties in accordance with the legal accountability obligations (Art. 5 para. 2 DSGVO). This information is stored for a period of three to four years in case we need to prove the original request (e.g., to prove authorization to contact job candidates). Technical services: We process the data of our customers and contractors (hereinafter collectively referred to as “Customers”) in order to enable them to select, purchase or commission the selected services or works and related activities as well as their payment and provision or execution or performance. The required information is identified as such in the context of the order, purchase order, or comparable contract conclusion and includes the information required for the provision of services and billing as well as contact information in order to be able to hold any consultations. We process information of end customers, employees, or other persons to the extent that we have access to it in accordance with legal and contractual requirements. Other Commercial Services Information: We process the data of our customers as well as contractors (hereinafter collectively referred to as “Customers”) in order to enable them to select, purchase or commission the selected services or works as well as related activities as well as their payment and delivery or execution or performance. The required information is identified as such in the context of the order, purchase order, or comparable contract conclusion and includes the information required for the provision of services and billing as well as contact information in order to be able to hold any consultations.

• Types of data processed: inventory data (e.g. names, addresses), payment data (e.g. bank details, invoices, payment history), contact data (e.g. e-mail, telephone numbers), contract data (e.g. subject matter of contract, term, customer category), applicant data (e.g. Personal details, postal and contact addresses, the documents belonging to the application and the information contained therein, such as cover letter, CV, certificates, as well as other information provided with regard to a specific position or voluntarily by applicants regarding their person or qualifications).
• Data subjects: Interested parties, business, and contractual partners, applicants.
• Purposes of processing: contractual performance and service, contact requests and communication, office and organizational procedures, administration, and response to requests.
• Legal basis: Contractual performance and pre-contractual inquiries (Art. 6 para. 1 p. 1 lit. b. DSGVO), Legal obligation (Art. 6 para. 1 p. 1 lit. c. DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

 

Communication via messenger

We use messenger services for communication purposes and therefore request that you observe the following information on the functionality of the messengers, on encryption, on the use of communication metadata, and on your opt-out possibilities. You can also contact us using alternative methods, e.g. via telephone or e-mail. Please use the contact options provided to you or the contact options provided within our online offer. In the case of end-to-end encryption of content (i.e., the content of your message and attachments), we point out that the communication content (i.e., the content of the message and attached images) is encrypted from end to end. This means that the content of the messages cannot be viewed, not even by the messenger providers themselves. You should always use a current version of the messenger with encryption enabled to ensure that the message content is encrypted. However, we additionally point out to our communication partners that the messenger providers cannot view the content, but they can find out when communication partners communicate with us and also process technical information about the device used by the communication partners and, depending on the settings of their device, also the location information (so-called metadata). Notes on legal basis: If we ask communication partners for permission before communicating with them via Messenger, then the legal basis of our processing of their data will be their consent. Otherwise, if we do not request their consent and they contact us on their own initiative, for example, we use Messenger in our relationship with our contractual partners as well as in the context of contract initiation as a contractual measure and, in the case of other interested parties and communication partners, relying on our legitimate interests for fast and efficient communication and meeting the needs of our communication partners for communication via Messengers. Furthermore, we would like to point out that we do not transmit the contact data provided to us to the messengers without your consent at the outset. Revocation, objection, and deletion: You can revoke any consent you have given at any time and object to communication with us via Messenger at any time. In the case of communication via Messenger, we delete the messages in accordance with our general deletion guidelines (i.e., e.g., as described above, after the end of contractual relationships, in the context of archiving requirements, etc.) and otherwise as soon as we can assume to have answered any information provided by the communication partners, if no reference back to a previous conversation is to be expected and the deletion does not conflict with any legal retention obligations. Reservation of reference to other communication channels: Finally, we would like to point out that, for reasons of your security, we reserve the right not to answer inquiries via Messenger. This is the case if, for example, contractual confidentiality requires special secrecy or a response via Messenger does not meet the formal requirements. In such cases, we will refer you to more adequate communication channels. Skype: Skype’s end-to-end encryption requires activation (if it is not activated by default).

• Types of data processed: Contact Data (e.g., email, phone numbers), Usage Data (e.g., web pages visited, interest in content, access times), Meta/Communication Data (e.g., device information, IP addresses), Content Data (e.g., text input, photographs, videos).
• Data Subjects: Communication partners.
• Purposes of processing: contact requests and communication, direct marketing (e.g. by e-mail or postal mail).
• Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

  Services used and service providers:

• Microsoft Teams: Microsoft Teams – Messenger; Service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA; website: HTTPS://PRODUCTS.OFFICE.COM; Privacy Statement: HTTPS://PRIVACY.MICROSOFT.COM/DE-EN/PRIVACYSTATEMENT, Security Notice: HTTPS://WWW.MICROSOFT.COM/DE-DE/TRUSTCENTER; Privacy Shield (guaranteeing data protection level when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000000KZNAAAK&STATUS=ACTIVE.
• Skype: Skype Messenger with end-to-end encryption; service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA; website: HTTPS://WWW.SKYPE.COM/DE/; Privacy Policy: HTTPS://PRIVACY.MICROSOFT.COM/DE-DE/PRIVACYSTATEMENT, Security Information: HTTPS://WWW.MICROSOFT.COM/DE-DE/TRUSTCENTER; Privacy Shield (guaranteeing data protection level when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000000KZNAAAK&STATUS=ACTIVE.
• WhatsApp: WhatsApp Messenger with end-to-end encryption; service provider: WhatsApp Inc WhatsApp Legal 1601 Willow Road Menlo Park, California 94025, USA; website: HTTPS://WWW.WHATSAPP.COM/; Privacy Policy: HTTPS://WWW.WHATSAPP.COM/LEGAL; Privacy Shield (ensuring level of data protection when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000000TSNWAAG&STATUS=ACTIVE.

 

Online conferences, meetings, and webinars

We use platforms and applications of other providers (hereinafter referred to as “third-party providers”) for the purpose of conducting video and audio conferences, webinars, and other types of video and audio meetings. When selecting the third-party providers and their services, we comply with the legal requirements. In this context, data of the communication participants are processed and stored on the servers of the third-party providers, insofar as these are part of communication processes with us. This data may include, in particular, registration and contact data, visual and vocal contributions as well as entries in chats and shared screen content. If users are referred to third-party providers or their software or platforms in the course of communication, business, or other relationships with us, the third-party providers may process usage data and metadata for security, service optimization, or marketing purposes. We, therefore, ask you to observe the data protection notices of the respective third-party providers. Information on legal bases: If we request the users’ consent regarding the use of the third-party providers, the legal basis of the processing shall be the consent. Furthermore, their use may be a component of our (pre)contractual services, provided that the use of the third-party providers was agreed within this framework. Otherwise, the users’ data is processed on the basis of our legitimate interests in efficient and secure communication with our communication partners. In this context, we would additionally like to refer you to the information on the use of cookies in this privacy policy.

• Types of data processed: inventory data (e.g., names, addresses), contact data (e.g., email, phone numbers), content data (e.g., text input, photographs, videos), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
• Data subjects: Communication partners, users (e.g. website visitors, users of online services).
• Purposes of processing: contractual performance and service, contact requests and communication, office and organizational procedures.
• Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Contractual performance and pre-contractual inquiries (Art. 6 para. 1 p. 1 lit. b. DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

  Services used and service providers:

• Microsoft Teams: Messenger and conferencing software; service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA; website: HTTPS://PRODUCTS.OFFICE.COM; Privacy Policy: HTTPS://PRIVACY.MICROSOFT.COM/DE-DE/PRIVACYSTATEMENT, Security Information: HTTPS://WWW.MICROSOFT.COM/DE-EN/TRUSTCENTER; Privacy Shield (guaranteeing data protection level when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000000KZNAAAK&STATUS=ACTIVE.
• Skype: Messenger and conferencing software; service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA; website: HTTPS://WWW.SKYPE.COM/DE/; privacy statement: HTTPS://PRIVACY.MICROSOFT.COM/DE-DE/PRIVACYSTATEMENT, security information: HTTPS://WWW.MICROSOFT.COM/DE-DE/TRUSTCENTER; Privacy Shield (guaranteeing data protection level when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000000KZNAAAK&STATUS=ACTIVE.
• TeamViewer: Conferencing software; service provider: TeamViewer GmbH, Jahnstr. 30, 73037 Göppingen, Germany; website: HTTPS://WWW.TEAMVIEWER.COM/EN; privacy policy: HTTPS://WWW.TEAMVIEWER.COM/EN/DATENSCHUTZERKLAERUNG/.

 

Provision of the online offer and web hosting

In order to provide our online offer securely and efficiently, we use the services of one or more web-hosting providers from whose servers (or servers managed by them) the online offer can be accessed. For these purposes, we may use infrastructure and platform services, computing capacity, storage space and database services, as well as security services and technical maintenance services. The data processed as part of the provision of the hosting offer may include all information relating to the users of our online offer, which is generated as part of the use and communication. This regularly includes the IP address, which is necessary to deliver the contents of online services to browsers, and all entries made within our online service or from websites. Collection of access data and log files: We ourselves (or our web hosting provider) collect data on each access to the server (so-called server log files). The server log files may include the address and name of the web pages and files accessed, the date and time of access, the volume of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page) and, as a rule, IP addresses, and the requesting provider. The server log files may be used on the one hand for security purposes, e.g., to prevent server overload (especially in the event of abusive attacks, so-called DDoS attacks) and on the other hand, to ensure the utilization of the servers and their stability.

• Types of data processed: Content data (e.g. text input, photographs, videos), usage data (e.g. web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g., website visitors, users of online services).
• Purposes of processing: contractual performance and service.
• Legal grounds: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

  Services used and service providers:

• 1&1 IONOS: Hosting platform for e-commerce / websites; Service provider: 1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany; Website: HTTPS://WWW.IONOS.DE; Privacy Policy: HTTPS://WWW.IONOS.DE/TERMS-GTC/TERMS-PRIVACY.

 

Application procedure

The application process requires applicants to provide us with the data necessary for their assessment and selection. The information required can be found in the job description or, in the event of online forms, in the details provided there. In principle, the required information includes personal information such as the name, address, a means of contact, and proof of the qualifications required for a position. Upon request, we will be happy to provide additional information as to what information is required. If provided, applicants can submit their applications to us using an online form. The data is transmitted to us in encrypted form and in accordance with the state of the art. Applicants can also send us their applications by e-mail. Please note, however, that e-mails sent via the Internet are generally not encrypted. As a rule, e-mails are encrypted in transit, but not on the servers from which they are sent and received. Therefore, we cannot assume any responsibility for the transmission path of the application between the sender and the reception on our server. For purposes of applicant search, submission of applications, and selection of applicants, we may use third-party applicant management, or recruitment software and platforms and services, subject to legal requirements. Applicants are welcome to contact us regarding the method of submission of the application or to send us the application by mail. Processing of special categories of data: insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO (e.g. health data, such as severely disabled status or ethnic origin) are requested from applicants as part of the application process in order for the controller or the data subject to exercise the rights accruing to them under employment law and social security and social protection law and to comply with their obligations in this regard, their processing is carried out in accordance with Art. 9 (2) letter b. DSGVO, in case of protection of vital interests of the applicants or other persons according to Art. 9 para. 2 lit. c. DSGVO or for the purposes of preventive health care or occupational medicine, for the assessment of the employee’s ability to work, for medical diagnostics, for care or treatment in the health or social sector, or for the management of systems and services in the health or social sector pursuant to Art. 9 para. 2 lit. h. DSGVO. In the case of notification of the special categories of data based on voluntary consent, their processing is based on Art. 9 para. 2 lit. a. DSGVO. Deletion of data: The data provided by applicants may be further processed by us for the purposes of the employment relationship in the event of a successful application. Otherwise, if the application for a job offer is unsuccessful, the applicants’ data will be deleted. Applicants’ data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time. Subject to a justified withdrawal by the applicants, the deletion will take place at the latest after the expiry of a period of six months enabling us to answer any follow-up questions regarding the application and to comply with our obligations to provide evidence under the regulations on equal treatment of applicants. Invoices for any reimbursement of travel expenses will be archived in accordance with tax law requirements. Inclusion in an applicant pool: Inclusion in an applicant pool, if offered, is based on consent. Applicants are informed that their consent to inclusion in the talent pool is voluntary, has no influence on the current application process, and that they can revoke their consent at any time in the future.

• Types of data processed: applicant data (e.g. personal details, postal and contact addresses, the documents belonging to the application and the information contained therein, such as cover letter, CV, certificates, and other information provided with regard to a specific position or voluntarily by applicants regarding their person or qualifications).
• Data subjects: Applicants.
• Purposes of processing: application procedure (establishment and possible subsequent implementation as well as possible subsequent termination of the employment relationship.).
• Legal basis: Art. 9 para. 1 p. 1 lit. b DSGVO (application procedure as a pre-contractual or contractual relationship) (Insofar as special categories of personal data within the meaning of Art. 9 para. 1 DSGVO (e.g. health data, such as severely disabled status or ethnic origin) are requested from applicants so that the data controller or the data subject can exercise the rights accruing to them under employment law and social security and social protection law and meet their obligations in this regard, their processing is carried out in accordance with Art. 9 (2) lit. b. DSGVO, in case of protection of vital interests of the applicants or other persons according to Art. 9 para. 2 lit. c. DSGVO or for the purposes of preventive health care or occupational medicine, for the assessment of the employee’s ability to work, for medical diagnostics, care or treatment in the health or social sector or for the management of systems and services in the health or social sector pursuant to Art. 9 para. 2 lit. h. DSGVO. In the case of communication of special categories of data based on voluntary consent, their processing shall be based on Art. 9 para. 2 lit. a. DSGVO.).

Services used and service providers:

• Xing: Service provider: XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany; Website: HTTPS://WWW.XING.COM; Privacy Policy: HTTPS://PRIVACY.XING.COM/EN/DATENSCHUTZERKLAERUNG.

 

Cloud services

We use software services accessible via the Internet and running on the servers of their providers (so-called “cloud services”, also referred to as “software as a service”) for the following purposes: document storage and management, calendar management, e-mail dispatch, spreadsheets and presentations, exchange of documents, content, and information with specific recipients or publication of web pages, forms or other content and information, as well as chats and participation in audio and video conferences. In this process, personal data may be processed and stored on the servers of the providers to the extent that such data is part of communication processes with us or is otherwise processed by us as set forth in this Privacy Policy. This data may include, in particular, master data and contact data of users, data on transactions, contracts, other processes, and their contents. The cloud service providers also process usage data and metadata used by them for security purposes and service optimization. If we use the cloud services to provide forms or other documents and content to other users or publicly accessible websites, the providers may store cookies on the users’ devices for the purpose of web analytics or to remember users’ settings (e.g., in the case of media control). Information on legal bases: If we request consent to use the cloud services, then the legal basis for the processing shall be the consent. Furthermore, their use may be a component of our (pre)contractual services, provided that the use of the cloud services has been agreed upon within this framework. Otherwise, the users’ data is processed on the basis of our legitimate interests (i.e., interest in efficient and secure management and collaboration processes)

• Types of data processed: Inventory data (e.g., names, addresses), contact data (e.g., email, phone numbers), content data (e.g., text input, photographs, videos), usage data (e.g., web pages visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
• Data subjects: Customers, employees (e.g., employees, applicants, former employees), prospective customers, communication partners.
• Purposes of processing: office and organizational procedures.
• Legal bases: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Contract performance and pre-contractual requests (Art. 6 para. 1 p. 1 lit. b. DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

    Services used and service providers:

• Dropbox: Cloud storage services; service provider: Dropbox, Inc, 333 Brannan Street, San Francisco, California 94107, USA; website: HTTPS://WWW.DROPBOX.COM/DE; Privacy Policy: HTTPS://WWW.DROPBOX.COM/PRIVACY; Privacy Shield (ensuring level of data protection when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD. GOV/PARTICIPANT?ID=A2ZT0000000GNCLAA0&STATUS=ACTIVE; Standard Contractual Clauses (ensuring level of data protection when processing in third country): HTTPS://WWW.DROPBOX.COM/TERMS/BUSINESS-AGREEMENT-2016.
• Microsoft Cloud Services: cloud storage services; service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA; website: HTTPS://MICROSOFT.COM/EN-DE; Privacy Policy: HTTPS://PRIVACY.MICROSOFT.COM/EN-DE/PRIVACYSTATEMENT, Security Notice: HTTPS://WWW.MICROSOFT.COM/DE-EN/TRUSTCENTER; Privacy Shield (guaranteeing data protection level when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000000KZNAAAK&STATUS=ACTIVE.

 

Newsletter and broad communication

We send newsletters, e-mails, and other electronic notifications (hereinafter “newsletter”) only with the consent of the recipients or a legal permission. Insofar as the contents of the newsletter are specifically described in the context of a registration, they shall be relevant with respect to the consent of the users. Otherwise, our newsletters contain information about our services and us. In order to subscribe to our newsletters, it is generally sufficient to provide your e-mail address. However, we may ask you to provide a name, for the purpose of personal address in the newsletter, or further information, if this is necessary for the purposes of the newsletter. Double opt-in procedure: The registration for our newsletter is always carried out in a so-called double opt-in process. This means that after registration you will receive an e-mail in which you are asked to confirm your registration. This confirmation is necessary so that no one registers with other people’s e-mail addresses. The registrations for the newsletter are logged in order to be able to prove the registration process in accordance with the legal requirements. This includes the storage of the registration and confirmation time as well as the IP address. Likewise, changes to your data stored with the dispatch service provider are logged. Deletion and restriction of processing: We may store unsubscribed e-mail addresses for up to three years on the basis of our legitimate interests before deleting them in order to be able to prove consent previously given. The processing of this data will be limited to the purpose of a possible defence against claims. An individual request for deletion is possible at any time, provided that the former granting of consent is confirmed at the same time. In the event of obligations to permanently adhere to objections, we reserve the right to store the e-mail address in a blocking list (so-called “blacklist”) for this purpose alone. The logging of the registration process takes place on the basis of our legitimate interests for the purpose of proving its proper course. If we commission a service provider to send e-mails, this is done on the basis of our legitimate interests in an efficient and secure sending system. Information on legal basis: The newsletter is sent based on the consent of the recipients or, if no consent is required, based on our legitimate interests in direct marketing, if and to the extent that this is permitted by law, e.g. in the case of existing customer advertising. Insofar as we commission a service provider to send e-mails, this is done on the basis of our legitimate interests. The registration process is recorded on the basis of our legitimate interests to prove that it was carried out in accordance with the law. Content: Information about us, our services, promotions, and offers.

• Types of data processed: Inventory data (e.g. names, addresses), contact data (e.g. email, phone numbers), meta/communication data (e.g. device information, IP addresses), usage data (e.g. web pages visited, interest in content, access times).
• Data subjects: Communication partners.
• Purposes of processing: Direct marketing (e.g., by e-mail or postal mail).
• Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).
• Opt-out: You can cancel the receiving of our newsletter at any time, i.e. revoke your consent or object to the further receiving of the newsletter. There is a link to cancel the newsletter either at the end of each newsletter or you can otherwise use one of the above contact options, preferably e-mail, for this purpose.

 

Promotional communication via e-mail, mail, fax, or telephone

We process personal data for the purpose of promotional communication, which may take place via various channels, such as e-mail, telephone, mail, or fax, in accordance with legal requirements. Recipients have the right to revoke consent given at any time or to object to promotional communication at any time.   After revocation or objection, we may store the data required to prove consent for up to three years based on our legitimate interests before deleting it. The processing of this data will be limited to the purpose of a possible defence against claims. An individual deletion request is possible at any time, provided that the former existence of consent is confirmed at the same time.

• Types of data processed: Inventory data (e.g. names, addresses), contact data (e.g. email, phone numbers).
• Data subjects: Communication partners.
• Purposes of processing: Direct marketing (e.g. by e-mail or post).
• Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

 

Online marketing

We process personal data for online marketing purposes, which may include, specifically, the marketing of advertising space or display of promotional and other content (collectively, “Content”) based on potential user interests and the measurement of its effectiveness. For these purposes, so-called user profiles are created and stored in a file (so-called “cookie”) or similar procedures are used, by means of which the information about the user relevant to the presentation of the aforementioned content is stored. This information may include, for example, content viewed, websites visited, online networks used, but also communication partners and technical information such as the browser used, the computer system used, and information on usage times. Where users have consented to the collection of their location data, this may also be processed. The IP addresses of users are also stored. However, we use available IP masking procedures (i.e., pseudonymization by shortening the IP address) to protect users. In general, no clear user data (such as e-mail addresses or names) is stored as part of the online marketing process, but pseudonyms. This means that we, as well as the providers of the online marketing procedures, do not know the actual identity of the users, but only the information stored in their profiles. The information in the profiles is usually stored in the cookies or by means of similar procedures. These cookies can later generally be read on other websites that use the same online marketing procedure and analysed for the purpose of displaying content as well as supplemented with further data and stored on the server of the online marketing procedure provider. Exceptionally, clear data can be assigned to the profiles. This is the case, for example, if the users are members of a social network whose online marketing process we use and the network links the profiles of the users in the aforementioned data. Please note that users may enter into additional agreements with the providers, e.g. by giving their consent as part of the registration process. In principle, we only receive access to summarized information about the success of our advertisements. However, in the context of so-called conversion measurements, we can check which of our online marketing processes have led to a so-called conversion, i.e., for example, to a conclusion of a contract with us. The conversion measurement is used solely to analyse the success of our marketing measures. Unless otherwise stated, we would like you to note that cookies are stored for a period of two years. Information on legal bases: If we ask users for their consent to use the third-party providers, then the legal basis for the processing of data shall be the consent. Otherwise, users’ data is processed on the basis of our legitimate interests (i.e. interest in efficient, economical, and recipient-friendly services). In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.

• Types of data processed: Usage data (e.g. web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g., website visitors, users of online services), prospective customers.
• Purposes of processing: tracking (e.g. interest/behavioural profiling, use of cookies), remarketing, visit action evaluation, interest-based and behavioural marketing, profiling (creating user profiles), conversion measurement (measuring the effectiveness of marketing measures), reach measurement (e.g. access statistics, recognizing returning visitors).
• Security measures: IP masking (pseudonymization of the IP address).

Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

• Possibility of objection (opt-out): We refer to the data protection notices of the respective providers and the objection options given to the providers (so-called \\\\”opt-out\\\\”). If no explicit opt-out option has been specified, you have the option of switching off cookies in your browser settings. However, this may restrict functions of our online offer. We, therefore, recommend the following additional opt-out options, which are offered in summary for the respective areas:

1. a) Europe: HTTPS://WWW.YOURONLINECHOICES.EU.
2. b) Canada: HTTPS://WWW.YOURADCHOICES.CA/CHOICES.
3. c) USA: HTTPS://WWW.ABOUTADS.INFO/CHOICES.
4. d) Inter-territory: HTTPS://OPTOUT.ABOUTADS.INFO.

  Services used and service providers:

• Google Analytics: online marketing and web analytics; service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; website: HTTPS://MARKETINGPLATFORM.GOOGLE.COM/INTL/DE/ABOUT/ANALYTICS/; Privacy Policy: HTTPS://POLICIES.GOOGLE.COM/PRIVACY; Privacy Shield (guaranteeing level of data protection when processing data in the USA): HTTPS://WWW. PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000001L5AAI&STATUS=ACTIVE; opt-out: opt-out plugin: HTTPS://TOOLS.GOOGLE.COM/DLPAGE/GAOPTOUT?HL=EN, settings for displaying ads: HTTPS://ADSSETTINGS.GOOGLE.COM/AUTHENTICATED.

 

Presence in social networks

We maintain our online presence within social networks in order to establish communication with the active users or to offer information about us there. We would like to point out that user data may be processed outside the European Union. This may result in risks for users because, for example, it could make it more difficult to enforce users’ rights. With regard to U.S. providers that are certified under the Privacy Shield or offer comparable guarantees of a secure level of data protection, we point out that they thereby undertake to comply with EU data protection standards. Furthermore, user data is usually processed within social networks for market research and advertising purposes. For example, usage profiles can be created based on the usage behaviour and resulting interests of the users. The usage profiles can in turn be used, for example, to place advertisements within and outside the networks that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computers, in which the usage behaviour and interests of the users are stored. Furthermore, data independent of the devices used by the users may also be stored in the usage profiles (especially if the users are members of the respective platforms and are logged in to them). For a detailed presentation of the respective forms of processing and the options to object (opt-out), we refer to the privacy statements and information provided by the operators of the respective networks. In the case of requests for information and the assertion of data subject rights, we also point out that these can be asserted most effectively with the providers. Only the providers have access to the users’ data and can take appropriate measures and provide information directly. Please feel free to contact us if you still need assistance.

• Types of data processed: inventory data (e.g., names, addresses), contact data (e.g., email, phone numbers), content data (e.g., text input, photographs, videos), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
• Data subjects: Users (e.g., website visitors, users of online services).
• Purposes of processing: contact requests and communication, tracking (e.g. interest/behavioural profiling, use of cookies), remarketing.
• Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

  Services used and service providers:

• LinkedIn: social network; service provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland; website: HTTPS://WWW.LINKEDIN.COM; Privacy Policy: HTTPS://WWW.LINKEDIN.COM/LEGAL/PRIVACY-POLICY; Privacy Shield (ensuring level of data protection when processing data in the USA): HTTPS://WWW. PRIVACYSHIELD.GOV/PARTICIPANT?ID=A2ZT0000000L0UZAA0&STATUS=ACTIVE; Opt-out: HTTPS://WWW.LINKEDIN.COM/PSETTINGS/GUEST-CONTROLS/RETARGETING-OPT-OUT.
• Xing: Social network; service provider: XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany; website: HTTPS://WWW.XING.DE; Privacy Policy: HTTPS://PRIVACY.XING.COM/EN/DATA PRIVACY STATEMENT.

 

Plugins and embedded functions as well as content

We integrate functional and content elements into our online offer that are obtained from the servers of their respective providers (hereinafter referred to as “third-party providers”). These can be, for example, graphics, videos, or social media buttons and posts (hereinafter uniformly referred to as “content”). The integration always requires that the third-party providers of this content process the IP address of the user, since without the IP address they would not be able to send the content to their browser. The IP address is thus required for the display of this content or functionality. We strive to ensure that we only use content whose respective providers only use the IP address to deliver the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to analyse information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may contain, among other things, technical information about the browser and operating system, referring websites, time of visit, and other information about the use of our online offer as well as be linked to such information from other sources. Information on legal basis: If we request the users’ consent to the use of third-party providers, the legal basis for the processing of data shall be the consent. Otherwise, users’ data is processed on the basis of our legitimate interests (i.e. interest in efficient, economic, and recipient-friendly services). In this regard, we would also like to refer you to the information on the use of cookies in this privacy policy.

• Types of data processed: Usage data (e.g. web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
• Data subjects: Users (e.g. website visitors, users of online services).
• Purposes of processing: provision of our online offer and user-friendliness, contractual performance, and service.
• Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

  Services used and service providers:

• Google Maps: We integrate the maps of the service “Google Maps” provided by Google. The data processed may include, in particular, IP addresses and location data of users, which, however, are not collected without their consent (usually executed in the context of the settings of their mobile devices). Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; website: HTTPS://MAPS.GOOGLE.DE; Privacy Policy: HTTPS://POLICIES.GOOGLE.COM/PRIVACY; Privacy Shield (guaranteeing data protection level when processing data in the USA): HTTPS://WWW.PRIVACYSHIELD. GOV/PARTICIPANT?ID=A2ZT0000000TRKEAAW&STATUS=ACTIVE; Opt-out: Opt-out plugin: HTTPS://TOOLS.GOOGLE.COM/DLPAGE/GAOPTOUT?HL=EN, settings for displaying advertisements: HTTPS://ADSSETTINGS.GOOGLE.COM/AUTHENTICATED.

 

Deletion of data

The data processed by us will be deleted in accordance with the legal requirements as soon as their consents permitted for processing are revoked or other permissions cease to apply (e.g. if the purpose of processing this data no longer applies or it is no longer necessary). If the data are not deleted because they are required for other and legally permissible purposes, their processing will be limited to these purposes. I.e., the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law or whose storage is necessary for the assertion, exercise, or defence of legal claims or for the protection of the rights of another natural or legal person.   Further information on the deletion of personal data can also be found in the individual data protection notices of this data protection declaration.

Amendment and updating of the data protection declaration

We ask you to regularly inform yourself about the content of our data protection declaration. We adapt the data protection declaration as soon as the changes in the data processing carried out by us necessitate this. We will inform you as soon as the changes require an act of cooperation on your part (e.g. consent) or other individual notification. Insofar as we provide addresses and contact information of companies and organizations in this data protection declaration, we ask you to note that the addresses may change over time and ask you to check the information before contacting us.

Rights of the data subjects

As a data subject, you are entitled to various rights under the DSGVO, which arise in particular from Articles 15 to 18 and 21 DSGVO:

• Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO; this also applies to profiling based on these provisions. If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
• Right to withdraw consent: You have the right to revoke any consent given at any time.
• Right to information: you have the right to request confirmation regarding whether data in question is being processed and to information about this data, as well as further information and a copy of the data in accordance with the legal requirements.
• Right to rectification: you have the right, in accordance with the law, to request that data concerning you be completed or that inaccurate data concerning you be rectified.
• Right to deletion and restriction of processing: In accordance with the legal requirements, you have the right to demand that data concerning you be deleted without delay or, alternatively, to demand restriction of the processing of the data in accordance with the legal requirements.
• Right to data portability: You have the right to receive data concerning you, which you have provided to us, in a structured, common, and machine-readable format in accordance with the legal requirements, or to demand its transfer to another responsible party.
• Complaint to the supervisory authority: You also have the right, in accordance with the law, to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, your place of work, or the place of the alleged infringement, if you believe that the processing of personal data concerning you violates the GDPR.

 

Definitions of terms

This section provides you with an overview of the terms used in this privacy statement. Many of the terms are taken from the law and defined primarily in Art. 4 of the GDPR. The legal definitions are binding. The following explanations, on the other hand, are primarily intended to aid understanding. The terms are sorted alphabetically.

• Conversion tracking: “Conversion tracking” refers to a method of determining the effectiveness of marketing measures. For this purpose, a cookie is usually stored on the devices of the users within the websites on which the marketing measures take place and then retrieved again on the target website. For example, this allows us to track whether the ads we have placed on other websites have been successful).
• IP masking: “IP masking” refers to a method in which the last octet, i.e., the last two numbers of an IP address, is deleted so that the IP address can no longer be used to uniquely identify a person. Therefore, IP masking is a means of pseudonymizing processing methods, especially in online marketing.
• – Interest-based and behavioural marketing: Interest-based and/or behavioural marketing is when potential interests of users in ads and other content are predetermined as precisely as possible. This is done based on information about their previous behaviour (e.g., visiting and staying on certain websites, purchasing behaviour, or interaction with other users), which is stored in a so-called profile. Cookies are generally used for these purposes.
• Conversion measurement: Conversion measurement is a method used to determine the effectiveness of marketing measures. For this purpose, a cookie is usually stored on the users’ devices within the websites on which the marketing measures take place and then retrieved again on the target website. For example, this allows us to track whether the ads we have placed on other websites have been successful.
• Personal data: “Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
• Profiling: “Profiling” is any form of automated processing of personal data that involves the use of personal data to analyse, evaluate or predict certain personal aspects relating to a natural person (depending on the type of profiling, this may include information relating to age, gender, location data, and movement data, interaction with websites and their content, shopping behaviour, social interactions with other people) (e.g., interests in certain content or products, click behaviour on a website or location). Cookies and web beacons are often used for profiling purposes.
• Reach measurement: Reach measurement (also known as web analytics) is used to evaluate the flow of visitors to an online offering and can include visitors’ behaviour or interests in certain information, such as website content. With the help of reach analysis, website owners can see, for example, at what time visitors visit their website and what content they are interested in. This enables them, for example, to better adapt the content of the website to the needs of their visitors. For reach analysis purposes, pseudonymous cookies and web beacons are often used to recognize returning visitors and thus obtain more precise analyses of the use of an online offering.
• Remarketing: “Remarketing” or “retargeting” is when, for example, the products in which a user was interested on a website are registered for advertising purposes in order to remind the user of these products on other websites, e.g. in advertisements.
• Tracking: The term “tracking” is used when the behaviour of users can be traced across several online offerings. As a rule, behavioural and interest information is stored in cookies or on servers of the providers of the tracking technologies with regard to the online offers used (so-called profiling). This information can subsequently be used, for example, to display advertisements to users that are likely to correspond to their interests.
• Controller: a “controller” is the natural or legal person, public authority, agency, or other body which alone or jointly with others determines the purposes and means of the processing of personal data.
• Processing: “Processing” means any operation or set of operations which is performed on personal data, be it manual or by automatic means. The term is broad and includes virtually any handling of data, be it collection, evaluation, storage, transmission, or deletion.